HR Assistant & PA to the DFO

Summary

Farleigh School are seeking a proactive and detail-oriented HR Assistant to support our Human Resources department, and provide PA support to the Director of Finance & Operations.

Detail

The successful candidate will assist with day-to-day HR operations, recruitment, employee relations, and administrative tasks; along with being responsible for the managing of the DFO’s schedule, coordinating meetings, and handling correspondence. This role requires discretion, efficiency, excellent communication skills and the ability to multi-task.

We are seeking an individual to work full-time all year round; for the right applicant, with the necessary skills and experience, we would consider part-time approaches and /or a different number of weeks per year. Working hours are based on 37.5 hours per week, Monday to Friday from 8.30am to 4.30pm, with a 30-minute unpaid lunch break. Applicants are encouraged to state their desired working hours and pattern in their application.

Particular Tasks & Responsibilities:

HR Assistant

• Acknowledge and track candidate applications and request references for all shortlisted candidates prior to interview
• Support the HR Advisor to complete all required pre-employment checks and administration in advance of a new employee commencing their position
• Manage the new starter and leaver admin processes, including arranging inductions and coordinating exit interviews for staff
• Producing letters, reports and spreadsheets as directed
• Maintain and update employee records on relevant school systems
• Record all staff absences, liaising with the HR Advisor and line manager where appropriate
• Process employment references for former and current staff, liaising with the Headmaster, Head of Pre-Prep and the Headmaster’s PA where appropriate
• Daily management of the HR Mailbox and respond to any enquiries
• Managing any HR filing
• Provide cover for the HR Advisor in all HR administration tasks
• Assist the School Office team with administrative tasks as required

PA to the DFO

• Collating information and preparing documents, including financial and confidential reports for SMT and Governors’ meetings
• Attend and minute meetings as required by the DFO
• Supporting the DFO in their role as Clerk to the Governors
• Daily diary management and serve as the first point of contact for phone-based queries
• Administration of bursary applications
• Any other duties which may be assigned commensurate with the post and in keeping with the nature of the Prep school environment

The ideal candidate will have:

Essential:

• Recent and/or relatable experience in a admin role
• High levels of discretion and ability to manage confidential and sensitive information
• Strong interpersonal and communication skills
• Attention to detail and accuracy in data entry and record-keeping.
• Excellent organisational and time management abilities
• Approachable, enthusiastic and professional manner
• Ability to work as part of a team and independently
• Conscientious and proactive with the ability to manage conflicting demands and prioritise appropriately
• Proficiency in Microsoft Office
• Knowledge of employment law and HR best practices

Desirable:

• Recent and/or relatable experience in a HR role
• CIPD Level 3 qualification or working towards it
• Experience working within a school environment
• Familiarity with safeguarding practices in schools
• Experience with HR software (HRIS), for example HR Pro
• Experience with payroll administration

Documents

• HR Assistant & PA to the DFO - Candidate Information Pack PDF Document
• Farleigh Support Staff Application Form DOCX Document