PA to the Headmaster & Office Manager (Maternity cover)

Summary

This is an exciting opportunity to join a sector-leading educational organisation which values continuous professional development, a culture of collaboration, reflective practice and where colleagues are nurtured, supported and encouraged in their careers.

Detail

The successful candidate will be highly motivated and fully prepared to undertake the demands of working in one of the UK’s leading independent co-educational day and boarding schools.

The post holder reports to the Headmaster The post holder will be assisted by, and has line management responsibility for the:

 Senior School Secretary and PA to the Deputy Heads

 Senior School Receptionist

ACCOUNTABILITIES

 To efficiently and effectively run a confidential Headmaster’s Office, providing full support to the Headmaster

 To lead the Reception and Administration Team

RESPONSIBILITIES

 Efficient, effective management of Headmaster’s office and diary

 Efficient correspondence with parents, staff, governors and external contacts

 Liaise with school staff, parents and pupils on behalf of the Headmaster, drafting up correspondence/emails/letters, taking minutes at meetings, managing school office staff and delegating and overseeing tasks to be carried out.

 Management of all senior school pupil files

 Close liaison with Marketing and Admissions, COO, HR Departments and teaching staff

 Management of all Senior School pupil files and some staff operational files in line with record retention policies and relevant legislative requirements

 Close liaison with Marketing and Admissions, Bursar, HR Departments and Teaching Staff

 Line-manage the Senior School Reception and Administration Team

 Assisting the HR department with safer recruitment and other processes such as coordinating appraisals

 Liaising with the Cathedral to organise relevant meetings with the Dean

 Organisation and distribution of Headmaster’s invites to guests for various school events

 Use of iSAMS, My School Portal and other management information systems to accurately enter data, produce reports and other functions as required.

 General office administration to include organising mail shots, telephone enquiries and other similar duties as required

 General office administration to include organising mail shots, filing, telephone enquiries and other similar duties as required

 Coordination of meetings and liaising with various stakeholders to track progress, and in turn reporting back to the Headmaster.

 Positive promotion of the School and its aims, adopting a flexible approach to a changing workplace environment

In accordance with the Children’s Act 1989, on appointment post holders will be required to commit to their responsibilities with regards to safeguarding. In addition, offers of appointment will be subject to an Enhanced criminal record check from the Disclosure and Barring Service (DBS). These checks will highlight cautions, reprimands and final warnings as well as any convictions. The post holder must not have any spent or unspent convictions that would prevent them from working with children. Staff must inform the school if they are subject to criminal investigations or convicted while in the employment of the School.

An application form and information pack may be downloaded from the school website, Completed applications should be accompanied by a covering letter and sent to Mrs Cath Knowles, Hereford Cathedral School, Old Deanery, The Cathedral Close, Hereford HR1 2NG or to recruitment@herefordcs.com The closing date for applications is 10am on Monday 11th November 2024.

Documents

• Job Description & Person Specification - PA to HM (MAT)

Further Information

https://www.herefordcs.com/about/work-at-hcs/#vacancies