Senior School Administrator

Summary

We are seeking an exceptionally organised and proactive individual to provide administrative support to the Deputy Head (Academic) and staff in the Senior School, in a small, adaptable team that works to promote all that King’s strives to achieve.

Detail

Senior School Administrator

Required: As soon as possible

Salary: £25,818 per annum

Reporting to: Deputy Head (Academic)

Closing date: Tuesday 4th November, 12:00 noon

The Role

The King’s School, Gloucester is seeking an exceptionally organised and proactive individual to provide specific administrative support primarily to the Deputy Head (Academic), and comprehensive administrative support to the Academic Staff based in the Senior School.

The successful candidate will bring a passion for education, a solutions-focused approach and an instinct for customer service to the Senior School Office – a small, adaptable and high-performing team that works at the heart of the School to promote all that King’s strives to achieve. You will perform a wide range of duties to support the day-to-day operations of the School, and will be a champion of continuous improvement.

This is a role which offers a real opportunity to make an impact. In return, we offer excellent benefits and a supportive, friendly, and professional work environment.

The School

The King’s School is one of the dozen oldest schools in the country and has a proud heritage dating back to at least 1087, with a re-foundation in 1541. King’s is the Cathedral School in the city of Gloucester, whilst the surrounding county is home to many excellent grammar and state schools, as well as other independent schools. King’s is held in high regard amidst this competitive area; our academic, co-curricular and pastoral attainment is second to none. As a result, the last three ISI reports for King’s have all been classified as ‘excellent’ in every area. Local media brand SoGlos has awarded King’s the title of ‘Independent School of the Year’ or ‘Highly Commended’ in every one of the last five years – a feat unmatched by any other local independent school – most recently winning the title in May 2025. Despite the multiple national-scale challenges of recent years, King’s has seen its pupil roll growing steadily and parental satisfaction scoring very highly indeed. With careful investment in the campus and facilities, as well as a continuous focus on improving teaching and learning and developing our outstanding pastoral care, King’s is now seen as a dynamic, forward-thinking and impressive place to study and to work.

The Department

The Senior School Office is located in the Bishop’s Palace, the largest of the Senior School buildings at King’s. As the administrative hub of the Senior School, serving over 500 pupils and 100 members of teaching staff, it is a true hive of activity, with a steady flow of traffic and enquiries throughout the School day. In this busy and reactive environment no two days are the same, making it a challenging yet enjoyable working environment for the successful candidate.

Main Duties

• To provide comprehensive administrative support to the Deputy Head (Academic);
• To organise the Deputy Head (Academic)’s diary and emails;
• To take initiative in responding to queries on behalf of the Deputy Head (Academic) where appropriate, thereby empowering them to give their attention to more urgent matters;
• To maintain a collaborative working relationship with the Deputy Head (Academic) to proactively manage joint workload, reviewing the allocation of resources on an ongoing basis;
• To monitor live information on pupil welfare and whereabouts as it comes into the Senior School Office and respond accordingly;
• Answering the telephone, recording accurate messages and distributing to relevant staff, treating confidential messages with absolute discretion;
• To provide administrative support to the academic staff based in the Senior School;
• To provide administrative support for key School events such as pupil reports and parents’ evenings;
• To deal with enquiries from parents, staff and pupils in a professional manner;
• Providing cover for the wider administrative team when required;
• Any other duties that may reasonably be assigned by the Headmaster or Deputy Head (Academic).

Personal Profile

• Outstanding organizational and administrative skills with a meticulous eye for detail;
• Able to work under pressure, plan and prioritise own workload with minimal direction and remain professional at all times;
• Friendly and approachable, with outstanding written and spoken communication skills and the ability to put staff, pupils and parents at ease;
• Able to demonstrate a comprehensive knowledge of Office 365, particularly Word, Excel and Outlook (further knowledge of OneDrive and SharePoint is desirable);
• Able to mix easily with persons of all backgrounds and maintain close and harmonious relations with work colleagues at all levels;
• Capable of showing initiative, including the ability to think ahead and work flexibly, adapting to rapidly changing scenarios;
• Prior knowledge of My School Portal and iSAMS would be an advantage;
• Prior experience of working in a fast-paced administrative environment is desirable.

Hours of Work

The Senior School Administrator shall work 8:00am to 4:30pm Monday to Friday, term-time only plus the first and last week of the published School summer holidays, including INSET days.

There may be occasions when extra hours are required, including at evenings and weekends, around busier times such as Parents’ Evenings, Open Days or other events. Remuneration will be given for any additional hours worked.

Benefits

• A contributory pension through Aviva APTIS;
• Generous fee remission for children at King’s;
• Before / After School Care for children at King’s;
• Access to a Doctor for advice and short consultations;
• Staff Wellbeing Programme;
• Cycle to Work Scheme;
• Lunches;
• Parking.

Applications

Candidates should apply through TES or by submitting a completed School Application Form and Covering Letter via email to recruitment@thekingsschool.co.uk. A CV is not required.

Closing date for applications is Tuesday 4th November at 12:00 noon. However, early applications are encouraged and we reserve the right to make an appointment prior to the published closing date if appropriate. Candidates are advised that the School is on half-term break between 17th October and 3rd November; applications received during this time may experience a delay in their acknowledgement.

For further information, please contact Mr Harry Fuller on 01452 337337 or via email to recruitment@thekingsschool.co.uk.

Documents

• Application Form - Non-Teaching Role DOCX Document
• King's Recruitment 2025 PDF Document
• Senior School Administrator - October 2025 PDF Document