School Archivist

Summary

We are seeking a School Archivist to undertake tasks required to ensure the smooth running of the PGS school archive. This is a part-time, term-time role for 2 days per week (15 hours), to be worked flexibly.

Detail

The Portsmouth Grammar School is a leading co-educational school located in the historic heart of Portsmouth. We are very much a family school known for excellent teaching, superb pastoral care and wide-ranging co-curricular opportunities and offer an education across the age range from Pre-School to Sixth Form.

The School Archivist reports to the Development Director and is responsible for all tasks required to ensure the smooth running of the PGS school archive. The post holder will ensure the operation and development of the school archives with responsibility for the acquisition, organisation, dissemination, protection and exploitation of resources appropriate to the school community, alumni, donors, former and current pupils and staff.

Within the Development Office team, the School Archivist responds to enquiries relating to the school’s history and archive holdings from members of staff, alumni and external researchers.

The School Archivist supports and enhances the wider life of the school and the richness of the curriculum and co-curriculum by promoting and enabling meaningful engagement with the archives by current pupils and staff.

The post is a part time, term time only role for 2 days per week (15hrs), to be worked flexibly.

How to apply

Candidates are asked to apply by submitting a completed PGS application form to recruitment@pgs.org.uk

Our PGS application form can be found on the ‘Work With Us’ page of our school website at https://www.pgs.org.uk/about-us/work-with-us

Any enquiries about the role or how to apply are welcome at recruitment@pgs.org.uk

The closing date for receipt of applications is midday on 2nd October 2025 and interviews will be scheduled to take place on the school site in the week commencing 6th October with a provisional interview date of 9th October 2025.

Candidates are encouraged to apply as soon as possible as early applications are welcome and we reserve the right to interview and appoint prior to the closing date.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The School may carry out online searches on shortlisted applicants and applicants may be required to provide details of their online profile, including social media account names/handles, as part of their application.

The post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are ‘spent’ unless they are ‘protected’ under the DBS filtering rules) in order to assess their suitability to work with children.

Documents

• PGS Job Description and Person Specification_School Archivist PDF Document